Online scheduling system for coaching businesses
Our free plan is free forever.
Streamline your coaching session bookings
Manage your coaching calendar with ease. Schedule one-on-one sessions, group workshops, and even virtual webinars. Customize booking slots and manage class waiting lists.
Keep your schedule in sync with calendar apps, ensuring you never double-book. Integrate seamlessly with payment platforms for hassle-free session fees processing, and employ SMS to send reminders.
With plans starting at just $ 9 per month, find a flexible, cost-effective solution that grows with your coaching business.
Features of our online appointment system for coaching
Customer self-booking
Save time by pre-defining how and when customers can book or reschedule appointments in your schedule without your involvement
Adapts to your business
All the functionality you need for coaching businesses such as blocking off specific time slots for personal breaks, non-coaching activities, or vacations
Custom layout & forms
Completely customize the layout and ask specific information that you need as part of a booking, such as the topic the client would like to address during the coaching sessions
Add to your website
Integrate your appointment schedule on your own (responsive) website e.g., via JavaScript or WordPress plugin and match to your branding
Confirmations & reminders
Confirm bookings and send reminders by e-mail or SMS so no one forgets. Receive notifications when changes are made
Your business, your rules
Whether you want to set cancellation policies, booking rules, or special discounts, SuperSaaS allows you to control every aspect of your scheduling process
Many payment options
Ask customers to pay at the time of booking, or send an invoice afterwards, through your own payment provider
Combine or synchronize calendars
Combine availability from multiple calendars, link your Google or Outlook Calendar so that appointments there show up as unavailable on your SuperSaaS schedule
Calendar customization galore
Add clients to a waiting list, add buffer time, create recurring appointments
Why many coaches are offering online appointment booking
Your clients can book sessions online 24/7
With online booking software, you can easily let new or existing clients book a coaching session with you online at any time. Automation saves you time and helps fill your schedule, allowing you to focus more on delivering value during your sessions.
- Increase client satisfaction: enable clients to book and reschedule appointments at their convenience.
- Reduce no-shows: automatically send booking confirmations and reminders to ensure clients remember their appointments.
- Flexible cancellation policies: set your own terms for how far in advance sessions can be modified or cancelled, giving you control over your schedule.
A variety of commercial opportunities
Automate payment collection upfront and uncover new commercial opportunities to grow your coaching business.
- Flexible payments: offer payment at booking or sell credits packages. It’s also possible to send an invoice automatically afterwards, through your own payment provider.
- Promotions: attract new clients by offering introductory sessions at a discount or package deals (e.g., “First session free” or “Book 5 sessions, get 10% off”).
- Additional services: cross-sell related services like group workshops, online courses, or digital resources to complement individual coaching sessions.
Perfectly tailored for coaching professionals
We’ve collaborated with numerous coaching professionals to refine our software, ensuring it meets the dynamic needs of a coaching business, from scheduling to client management.
- Virtual appointments: send a link automatically for (video) conferencing services like Google Meet and Zoom, when meeting virtually.
- Client follow-ups: send personalized follow-up emails/texts with action plans, session summaries, or homework to enhance client engagement.
- Recurring bookings: offer the system for single sessions or package deals, allowing clients to commit to a series of coaching sessions.
- Instant booking options: utilize QR codes on business cards or promotional materials to simplify the booking process for clients.
Easily add online booking to your website
Don’t take it from us,
take it from our customers
- Life Coaching
- Business Coaching
- Executive Coaching
- Career Coaching
- Health and Wellness Coaching
- Performance Coaching
- Sports Coaching
- and more…
Talking to a long time customer
Kate Dahl is a job coach living in Denmark and is originally from the United States. She has become a job consultant for people looking for a new opportunity. Kate started using SuperSaaS in 2020 to schedule in her appointments online.
Read Kate’s storyConnect your appointment schedule with your favorite apps and software
The online appointment scheduling system that allows you to integrate with your favorite apps and software
Microsoft 365
Zoom
WordPress
Instagram
Twilio
Dropbox
PayPal
Stripe
The benefits for your business
Increased efficiency
Automating the booking process removes the need for someone to manually take calls and coordinate schedules, saving time and reducing human error such as double bookings.
Better service
Instant appointment booking at any time eliminates the need for back-and-forth communication. This kind of self-service capability is usually preferred by customers in today’s digital world.
Decreased No-shows
Automatic reminders through emails or text messages significantly cuts down on forgotten or missed appointments, making sure that your business operates at maximum capacity.
Frequently asked questions
The answers you never knew you needed
General questions
What sets SuperSaaS apart from the competition?
SuperSaaS offers more functionality than other appointment scheduling systems, owing to the continuous improvements we’ve made based on customer feedback over the last 15 years.This ensures it can usually match your preferred workflow, instead of you having to shoehorn your business process into what the system can do.
Our large scale also means we can spread our cost over many customers, which results in a better price.
Do I need to have my own website?
SuperSaaS can be integrated seamlessly into any site, if you don’t have a website (yet) you can also use the link to a SuperSaaS schedule directly, add in your email signature, share it via WhatsApp, or put it on your Facebook or Instagram page.Do you have a mobile app?
When you (or your clients) visit a schedule with a mobile device, such as an iPhone or Android, the system will automatically show a version optimized for handheld devices.
You can also display your calendar using an icon on the home screen of an iPad or iPhone. It will look like an app, but you don’t need to visit the App Store to download it. See the information on mobile devices for details.
Can I connect SuperSaaS with other calendars?
You can let the availability of your SuperSaaS schedule depend on your Google or Outlook Calendar. SuperSaaS only retrieves your free/busy information, we don’t download your appointments.
This way you can allow users to schedule an appointment in your personal calendar, without the need to give anyone access to the details in your calendar.
Subscriptions and billing
Is the free version really free?
SuperSaaS is 100% free to use indefinitely and doesn’t require credit card information to start. The free version has a limit of 50 appointments and advertisements are displayed on the calendar page, along with a few other limitations.Details can be found on the pricing page. You’re welcome to keep using the free service for private and non-commercial use.
Can I switch to a bigger or smaller plan?
You can upgrade or downgrade at any time, payments get adjusted automatically. You can even switch back to the free version if you don’t need the system for a while and return to it later. So seasonal businesses only need to subscribe when they’re in season.What happens if I exceed my appointment limit?
When you exceed the maximum number of appointments allowed on your subscription package the system will notify you by email. You then have three days to either upgrade the account or reduce the number of appointments (feel free to email us if you need more time).
We will never delete your upcoming appointments. If you still exceed your limit after three days then the system will no longer accept new appointments until the situation is rectified. All other functionality remains unchanged. So you, and your users, can still view and edit appointments that have already been entered.
Do you charge when my users pay for bookings?
If you would like clients to pay for appointments in advance, you can use the integrated online payment system. You can choose from several different payment providers, such as PayPal or Stripe or even offer a combination of multiple providers. They send payments to your bank account directly, deducting a charge for their service. The money does not pass through SuperSaaS, and we do not charge any fee.
It’s also possible to use the built-in “credit system” where clients buy credits beforehand which they subsequently use to book appointments.
More information can be found in our support documentation.